Fees & Billing: Fee structures, invoicing, scholarships, bursaries, instalments and dunning

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Works with

EduPrime Core
Invoicing

Fees & Billing in the EduPrime: Fee structures, invoicing, scholarships, bursaries, instalments and dunning

Design the fee book once

Everything the bursar signs off before term: fee categories (14 preloaded), fee structures with per-category lines, discounts for siblings and staff, late-fee policies with grace days and capped charges, and instalment plans from upfront to monthly.

Assignment to posted invoice

Fee assignments bind a student to a structure with a live balance, fee invoices post real customer invoices behind them — one to one — and the revenue board shows collected versus outstanding as it moves.

Numbers your board will trust

Revenue analytics pivots every invoice by class, category and term; outstanding aging shows exactly where the balances sit and for how long — live pivot and graph views, no spreadsheet exports.

Scholarships that balance

Create scholarship funds with budgets and sponsors, grant awards per student per year drawn against the fund, and clear the pending approval queue — utilization is tracked on every fund.

Government money, tracked

Twelve preloaded subsidy and loan schemes — HELB, NSFAS, NELFUND, HESFB, SLTF, CDF and more — with per-student links that carry verification, disbursement and expiry, swept weekly.

Waive it or pay it back, on the record

Fee waivers with reasons and approvals for the cases with a story, and a full refunds workflow — requested, approved, paid — with a history your auditor can walk line by line.

One family, one bill

Family groups consolidate every child under the guardian who pays — one total, one balance, one printable bill — and sibling discount runs apply the family rate safely: re-run any time, never doubled.

University money, first-class

Beyond tuition: research grants with sponsors and disbursement tracking, live active funding, tuition insurance claims from filing to payout — and a payment audit trail for the finance office that nobody can edit.

Five wizards do the term in an afternoon

Bulk assign a structure to a whole class, generate invoices in one run, send reminders by email, SMS or WhatsApp, generate instalment schedules from a plan, consolidate siblings into one bill — and test the whole payment flow end to end before you go live.

Collection Rate

Collection rate as a chart by class, term and year.

What's inside

Everything in Fees & Billing

80 items in 13 areas, every one shipping with the app today.

Installments
- Generate Schedule
Financial Aid
- Scholarship Funds
- Scholarship Awards
- Awards Pending Approval
- Bursaries: Open Applications
- Bursaries: Under Review
- Bursaries: Approved This Year
- Bursaries: All Applications
- Subsidy Schemes
- Subsidy Student Links
Collections
- Overdue Pipeline
- Bulk Reminder
- Dunning Log
- Legal Actions
- Payment Audit
- Refunds: Pending Approval
- Refunds: History
- Refunds: All
- Payment UAT
Configuration
- Settings
- Fee Categories
- Fee Structures
- Discounts
- Late Fee Policies
- Waivers
- Installment Plans
- Dunning Policies
Student Billing
- Assignments
- Invoices
- Bulk Assign Structure
- Generate Invoices
- Family Groups
- Consolidate Siblings
- Sibling Discount Runs
Dashboard
- Revenue Board
- Outstanding Aging
- Revenue Analytics
- Scholarship Utilization
University Finance
- Grants
- Research Funding
- Tuition Insurance Claims
Documents it prints
- Fee Invoice
- Fee Statement
- Scholarship Award Letter
- Bursary Assessment Report
- Installment Schedule
- Consolidated Family Bill
- Dunning Notice
- Refund Authorization
It runs by itself
- EduPrime: Apply Late FeesRuns daily
- EduPrime: Weekly Fee Balance ReminderRuns every 7 days
- EduPrime: Apply Sibling Discounts (Daily)Runs daily
- EduPrime: Advance Dunning Stages (Daily)Runs daily
- EduPrime: Flag Expiring Subsidies (Weekly)Runs every 7 days
- EP Fees — Retry Pending Payment VerificationsRuns every 5 minutes
- EP Fees — Timeout Stuck Payment TransactionsRuns every 15 minutes
Roles it ships
- Fees Officer (Cashier / Bursar)
- Fees Manager (Finance Head)
- Feature: Bursaries (means-tested aid)
- Feature: Government Subsidies
- Feature: Family Billing (sibling discounts)
- Feature: University Finance (grants, insurance)
Guided assistants
- Bulk Assign Fee Structure Wizard
- Generate Fee Invoices Wizard
- Bulk Fee Reminder Wizard
- Payment UAT Scenario Runner
- Scheduled fee jobs
- Bulk Installment Invoice Generator
- Consolidate Family Billing Wizard
- EduPrime Adaptive Institution Settings
What it sends
- EduPrime: Fee Balance Reminder
- EP Fees Receipt
- EduPrime: Fee Invoice Issued
- EduPrime: Payment Receipt
- EduPrime: Fee Reminder (7 Days Before Due)
- EduPrime: Fee Overdue 30 Days
- EduPrime: Fee Overdue 60 Days
- EduPrime: Scholarship Approved
More in this app
- Bursaries with a real means testTake open applications, score them under review with need assessment, publish the approved list — and keep the full register filterable for auditors and sponsors.
- Collections on a ladder, not a whimDunning policies escalate from a day-3 email to day-90 suspension; the overdue pipeline ranks who to call first; the dunning log proves every step; and legal actions carry the hard cases to resolution.

Works with

What Fees & Billing works with

Fees & Billing shares one database with the rest of the EduPrime and BridgeERP: these are the apps it already talks to, with nothing to buy in between.