Toy Store: Layaway, promotions and Christmas stock for toy shops
BridgeERP runs the toy shop counter, holds a toy for a birthday with a deposit, runs buy-three-get-one promotions and orders Christmas stock months ahead.
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A birthday present at the counter
Toys are rung up with their VAT already in the price, and the wrapping paper goes on the same receipt.
Point of SaleThree presents, wrapped
Esther Njoki sold Mei Lin a LEGO set, Monopoly and a Fisher-Price phone with two sheets of wrapping paper, KSh 17,500 with VAT included.
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Point of SaleVAT inside the price
The LEGO Ferrari F1 car sells at KSh 6,200 with 16% VAT inside the price, and costs the shop KSh 2,672 before VAT.
Explore Point of Sale →By the numbers
What ships inside
Counted in the product.
- 8
- kinds of promotion and loyalty programme, from buy X get Y and discount codes to loyalty and gift cards
- 3
- kinds of reward a promotion can give: a free product, a discount or free shipping
- 4
- steps in the life of a till session, from opening control to closed and posted
Inside the app
What is inside
The apps a toy shop runs on, and what each does for the day.
Counter sales
Toys are sold by shelf at the counter, from building sets and board games to baby toys.
VAT in the shelf price
Prices on the shelf already include VAT, and the receipt shows the tax inside each total.
Layaway deposits
A toy is paid in part now, and the balance stays on the customer account until collection.
Held for collection
The held toy is reserved in stock as a delivery for the day the customer collects it.
Promotions
Buy X get Y offers, discounts and codes run on the till and apply automatically at checkout.
Christmas stock
Purchase orders for the holiday season are confirmed months ahead with the date they arrive.
Gift wrap on the receipt
Wrapping paper is a product of its own, sold on the same receipt as the present.
Sales by shelf
The sales analysis shows what each shelf brought in, from games and puzzles to gift wrap.
Step by step
From the Christmas order to the birthday present
How a toy shop season runs in BridgeERP, and which app does each step.
- Step 1
Order ahead
Holiday stock is ordered from the distributors months before the season starts.
Purchase - Step 2
Receive
Deliveries are received toy by toy and go straight onto the shelves.
Inventory - Step 3
Sell
The counter rings up toys and wrapping paper and takes mobile money, card or cash.
Point of Sale - Step 4
Hold
A deposit holds a big present in stock until the customer collects it.
Inventory - Step 5
Close
At closing the cash is counted and the day posts to accounting.
Accounting
Held for a birthday, with a deposit
Part is paid now, the balance goes on the customer account, and the toy waits in stock for the collection day.
Point of SaleA deposit and a balance
Omar Farouk paid KSh 11,250 of the KSh 37,500 order by M-Pesa and left the other KSh 26,250 on the customer account.
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InventoryReady on the day
Omar Farouk's delivery from order Toy shop counter/0037 is Ready: the stock is reserved and the hand-over is due in 18 days, on collection day.
Explore Inventory →Promotions the till applies by itself
An offer is set up once, and every checkout at the counter applies it.
Point of SaleBuy three cars, get one free
From 15 September, three Hot Wheels cars bought at the Toy shop counter earn a fourth car free, added by the till.
Explore Point of Sale →Christmas stock, ordered in September
Holiday orders go to the distributors early, with the day each delivery is due.
PurchaseDue on 20 November
The Christmas order to Playworld Toy Distributors was confirmed on 14 September for LEGO sets, Monopoly, Jenga and more, due on 20 November.
Explore Purchase →A Sunday at the counter, closed and counted
The session keeps the float, the orders and the payments, and the analysis shows what each shelf sold.
Point of SaleSunday at the counter
Sunday's session opened at 10:00 with a KSh 5,000 float and closed at 18:10 after 24 orders and KSh 150,140 in payments.
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Point of SaleFour days by shelf
Games and puzzles brought in the most over the four days, ahead of building sets, cars and playsets, and baby and toddler toys.
Explore Point of Sale →Who uses it
Who uses it, and what they see
One system for the manager, the counter and the stock room.
Shop manager
Orders the Christmas stock, sets up the promotions and closes the till at the end of the day.
Sales assistant
Logs in on the counter, sells and wraps presents, and takes deposits for toys held for collection.
Stock and receiving
Receives distributor deliveries and keeps held toys reserved until their collection day.
Accounts
Follows the balances customers still owe on their accounts for toys held with a deposit.
Works with
Runs with the rest of BridgeERP
Apps a toy shop draws on.
In your country
Your currency, payments and taxes
Set to the country the shop trades in.
Company currency
Shelf prices, distributor costs and daily takings are kept in the currency of the company; the demo shop trades in KES.
Mobile money at the counter
Mobile money, M-Pesa on the demo, sits next to cash, card and the customer account on the till.
Tax inside the shelf price
Accounting packages for more than 100 countries set up the taxes, and a tax can be included in the price, as the 16% VAT is on the demo.
Getting started
Getting started
How a toy shop moves onto BridgeERP.
Load the toys
Import toys with their shelf prices, costs, distributors and shelves.
Open the counter
Create the till with cash, mobile money, card and customer account, and allow orders to be delivered later.
Add the promotions
Set up buy X get Y offers and discounts with their start dates, and add them to the till.
Plan the season
Order the holiday stock from the distributors with the date each delivery is due.
Questions
Questions about Toy Store
Not covered here? Contact us.
Can a customer put down a deposit on a toy?
Yes. Part is paid by mobile money, cash or card, the balance goes on the customer account, and the toy is held as a delivery for the collection date.
Can prices include VAT?
Yes. A tax can be set as included in the price, so the shelf price is what the customer pays and the receipt shows the VAT inside it.
Can we run buy three, get one free?
Yes. A Buy X Get Y promotion sets how many items earn a reward and which product is free, and the till adds it automatically.
Can we order Christmas stock months ahead?
Yes. Purchase orders carry the expected arrival date, so the holiday deliveries are planned long before the season.
Can we sell gift wrap with the toys?
Yes. Wrapping paper is set up as a product and rung up on the same receipt as the present.
Can we see which shelves sell best?
Yes. The point of sale analysis groups sales by category, so games, building sets, dolls and baby toys can be compared.
Tax compliance
Invoices your tax authority accepts
In Kenya, Uganda, Rwanda, Burundi and Zambia, each invoice, receipt and stock movement goes to the tax authority's own system when you post it. Ghana and Pakistan come next, and we connect 73 more countries on request.
- KenyaReady
eTIMS KRA
Invoices, credit notes, POS receipts and stock movements
- UgandaReady
EFRIS URA
Invoices, POS receipts and stock
- RwandaReady
EBM RRA
Invoices, POS receipts, stock and imports
- BurundiReady
EBMS OBR
Invoices, POS receipts, stock and manufacturing
- ZambiaReady
Smart Invoice ZRA
Invoices, POS receipts, stock and imports
Toy Store, app by app
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Point of Sale
Touch till, offline mode, sessions, cash control and receipts.
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