Wards & Inpatient: Admissions, bed management, transfers, rounds and discharge summaries

Inpatient care on a live bed map: wards and beds by state, admissions with deposits and the attending team, transfers, discharge with its summary and clearance, bed turnaround with housekeeping, the mortuary handover, bed-day charges and occupancy — plus the medical certificates the ward issues.

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Works with

HMS Core

Wards & Inpatient in the Bridge HMS Suite: Admissions, bed management, transfers, rounds and discharge summaries

Every bed, live on the map

The bed map shows each ward's beds by state — occupied, free, cleaning, blocked; active admissions with the attending team and deposit, pre-admissions booked ahead and discharges with summary and clearance.

Beds turned around, maintenance tracked

Wards with their beds, all beds and their features, beds out for maintenance, and the cleaning queue and log that bring a bed back into service.

Occupancy, length of stay, readmissions

Occupancy, length of stay, 30-day readmissions and bed turnover, plus mortuary intake, bed map and transfers in pivot and graph.

Bed features

Bed features — oxygen, isolation, side room — for matching patients to beds.

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Real screens from the running product.

What's inside

Everything in Wards & Inpatient

74 items in 14 areas, every one shipping with the app today.

Ward Topology & Setup
- Ward RegisterCreate and manage hospital wards with unique code, floor, wing, department and facility assignment.
- Nine Ward TypesClassify each ward as General, Private, Semi-Private, ICU, HDU, Maternity, Pediatric, Psychiatric or Isolation.
- Ward In-Charge AssignmentNominate a nurse or doctor as the responsible in-charge for each ward, defaulting to the current user's staff record.
- Nursing Station ContactStore a nursing-station phone number on each ward for quick contact.
- Unique Ward Code Per FacilityThe app blocks duplicate ward codes within the same facility.
- Multi-Facility & Multi-Company ScopeWards, beds and admissions are scoped by facility and company through access rules.
Bed Management
- Bed CatalogRegister individual beds with label, code, number and parent ward, each code globally unique.
- Seven-State Bed LifecycleTrack every bed as Available, Occupied, Reserved, Cleaning, Maintenance, Out of Service or Isolation Hold.
- One-Click Bed State ButtonsMark a bed Available, Cleaning, Maintenance, Out of Service or Isolation Hold directly from the form header.
- Bed Class OverrideAssign each bed a class independent of its ward type for mixed-use wards, with a note in the history when it differs.
- Bed Feature CatalogTag beds with seeded capabilities: Oxygen, Suction, Cardiac Monitor, Ventilator, Dialysis, Isolation Curtain, Negative Pressure, Electric-Reclining.
- Bed-Night RateSet a per-night monetary charge and currency on each bed to drive automatic bed-night billing.
Visual Bed Map
- Bed Map KanbanColor-coded kanban of all beds grouped by ward showing state badge, patient and admit date at a glance.
- Ward-Grouped Bed Map ActionDedicated Bed Map menu opens beds pre-grouped by ward for the whole facility.
- Bed List with State DecorationsList view color-decorates rows green/red/amber/blue by bed state.
- Bed Search & FiltersFilter beds by Available, Occupied, Cleaning, Maintenance and group by ward, state or class.
- Cleaning Queue ViewOne menu showing only beds currently in the cleaning state awaiting turnaround.
- Maintenance ViewDedicated list of beds in Maintenance or Out of Service.
Admission Lifecycle
- Auto-Numbered AdmissionsEach admission gets a sequenced number (ADM/year/000000) unique per company.
- Nine-State Admission WorkflowDrive admissions through Pre-Admission, Admitted, On Leave, Pending Discharge, Discharged, Transferred, Canceled, Deceased and LAMA.
- Admit Patient ActionAdmitting validates and occupies the assigned bed, advances the linked visit and stamps the admission date.
- Admission Types & RoutesCapture admission type (Elective, Emergency, Maternity, Transfer-In, Readmission) and route (OPD, A&E, Direct, Referral, Inter-Facility).
- On-Leave / Return HandlingMark admitted patients on leave and return them, preserving the bed occupancy.
- Request DischargeFlag an admission as pending discharge so the ward team can prepare paperwork.
Transfers
- Guided Transfer WizardA wizard moves a patient to an available destination bed, validating availability and blocking same-bed transfers.
- Automatic Bed HandoverOn transfer the old bed goes to cleaning (with a cleaning record) and the new bed is set occupied.
- Transfer Reason CodingRecord why the transfer happened: clinical upgrade, downgrade, patient request, bed maintenance, infection control, staffing or other.
- Inter-Ward Transfer LogEvery transfer is logged with from/to bed and ward, timestamp, performing staff and clinical notes.
- Transfer History & CountAdmission form shows a transfer smart-button count and an embedded transfer history tab.
Discharge
- Guided Discharge WizardA wizard captures discharge date, type, destination, discharging doctor and final data in one step.
- Seven Discharge TypesClassify discharge as Routine, Against Medical Advice, LAMA, Transferred, Referred, Deceased or Absconded.
- Six Discharge DestinationsRecord destination as Home, Nursing Facility, Mortuary, Other Hospital, Hospice or Other.
- Mandatory Medication ReconciliationDischarge is blocked until medication reconciliation is confirmed.
- Consent EnforcementRequires patient or next-of-kin consent unless the discharge type is death, LAMA, AMA or absconded.
- Final Diagnoses & SummaryAttach multiple final ICD-10 diagnoses, an HTML discharge summary and discharge medications.
Housekeeping / Turnaround
- Bed Cleaning RecordsTrack each cleaning with auto-generated reference, type, requested/started/completed times and personnel.
- Five Cleaning TypesDistinguish Routine, Post-Discharge, Terminal (Isolation), Deep Clean and Bio-Hazard turnarounds.
- Cleaning Status FlowMove cleanings through Pending, In Progress, Completed and Re-Clean, syncing the bed's state each step.
- Cleaning Checklist LinesAttach an ordered, tickable step-by-step cleaning checklist with per-step notes.
- Cleaning Duration TrackingAutomatically computes turnaround duration in minutes from start and completion times.
- Verified-By Sign-OffRecord the nurse or doctor who verifies a completed cleaning.
Mortuary
- Auto Mortuary Intake on DeathA deceased discharge auto-creates a mortuary intake stub linked back to the admission.
- Mortuary Intake RecordSequenced (MOR/year) intake capturing deceased, date/time of death, pronouncing doctor and cause of death.
- Body Tag & Cold StorageRecord body tag number and cold-storage location for tracking.
- ICD-10 Cause of DeathCode the cause of death against the ICD-10 catalog.
- Next-of-Kin NotificationTrack whether next of kin were notified plus their name and phone.
- Body Release WorkflowRelease the body with a one-click action recording released-to, release time and authorising staff.
Configuration
- Settings
Inpatient
- Bed Map
- Active
- All Beds
- Occupancy
- Pre-Admission
- Maintenance
- Length of Stay
- Discharged
- Wards
- Cleaning Queue
- 30-Day Readmissions
- All
- Cleaning Log
- Bed Turnover
- Transfers
- Mortuary
Wards & Admissions
- Bed Features
Documents it prints
- Admission Sheet
- Discharge Summary
- Bed Occupancy (Daily Census)
- Length of Stay (ALOS)
It runs by itself
- HMS: Flag projected discharges (72h)Runs every 6 hours
- HMS: Release cleaned beds to availableRuns every 30 minutes
Guided assistants
- Admission Transfer Wizard
- Admission Discharge Wizard
- Config Settings

Works with

What Wards & Inpatient works with

Wards & Inpatient shares one database with the rest of the Bridge HMS Suite and BridgeERP: these are the apps it already talks to, with nothing to buy in between.