Bridge HMS Suite · health
Medical Stores
$0.25 per user/moCentral stores, ward requisitions, batch and expiry control.
Works with
HMS Core
HMS Core
01
Store & Sub-Store Registry
Central hms.store model registers every medical store and sub-store with unique code, name, facility and responsible staff in-charge.
- Seven Store TypesClassifies each location as Central Medical Store, Pharmacy Store, Ward Sub-Store, Theater Sub-Store, Lab Consumables, Equipment Spares or General.
- Facility-Scoped StoresEach store links to an hms.facility, auto-defaulting from the company or the user's default facility for multi-hospital setups.
- Stock Location BindingEvery store maps to an internal BridgeERP stock.location so all movements post against real inventory quantities.
02
Internal Requisitions & Transfers
Wards and sub-stores raise internal requisitions naming a source and destination store with multiple item lines.
Seven-State Requisition WorkflowRequisitions move through Draft, Submitted, Approved, Rejected, Issued, Received and Canceled with guarded action buttons.
Urgency PrioritizationEach requisition is flagged Routine, Urgent or STAT to prioritize clinical demand.
Requesting Ward & Requestor CaptureRecords the requesting department/ward and the staff member who raised the request.
Auto-Generated Internal TransferApproving a requisition automatically builds a stock.picking internal transfer between the two stores' locations.
One-Click IssueIssue confirms and reserves the linked transfer so stock is allocated for dispatch.
03
Cold-Chain Monitoring
Stores can be flagged temperature-monitored with configurable low and high Celsius thresholds (default 2-8C).
Cold-Chain Certification FlagMarks stores as cold-chain certified and filterable in search.
Temperature & Humidity LoggingCold-chain log records dated temperature and humidity readings against monitored stores with the logging staff.
Automatic Out-of-Range DetectionEach reading auto-computes an out-of-range flag by comparing against the store's temperature band.
Corrective Action RecordingOut-of-range logs capture the corrective action taken for compliance evidence.
Daily Cold-Chain Alert CronA daily scheduled job posts an out-of-range alert message on every store with an excursion in the last 24 hours.
04
Stock Audits & Reconciliation
Schedules and records physical stock audits per store with auditor, date and status.
Four-State Audit WorkflowAudits progress through Scheduled, In Progress, Completed and Canceled with Start and Complete buttons.
System-vs-Actual Variance LinesAudit lines capture system quantity and counted actual quantity, auto-computing per-item variance.
Total Variance Roll-UpEach audit computes and stores the summed variance across all counted items.
Audit Report AttachmentA signed or scanned audit report can be attached as a binary file to each audit.
Last-Audit-Date SyncCompleting an audit stamps the audited store's last audit date automatically.
05
Consumption & Par-Level Planning
Records quantity consumed per product per store/ward over a defined week window.
Average Daily ConsumptionComputes average daily usage from the week range for demand analysis.
Reorder Suggestion FlagFlags products for reorder based on positive consumption for replenishment review.
Per-Ward Par LevelsAdds a Par Level / Ward field on products defining the minimum stock to keep at each ward sub-store.
Weekly Par-Level Audit CronA 7-day scheduled job scans consumption to drive par-level reorder suggestions.
Auto-Composed Consumption ReferenceConsumption records auto-name from store code, product code and week start.
06
Wastage & Disposal Register
Logs wasted stock per store and product with quantity, date and witnessing staff.
Six Wastage Reason CodesCategorizes waste as Expired, Damaged, Spill, Pilferage, Recall or Other.
Regulated Disposal MethodsRecords disposal via Incineration, Return to Vendor, Landfill, Biohazard Disposal or Other.
Automatic Stock Scrap PostingConfirming wastage auto-creates a stock.scrap that removes the quantity from the store's location.
Wastage Confirm/Cancel WorkflowWastage records move through Draft, Confirmed and Canceled states with action buttons.
Witness AccountabilityCaptures the staff member who witnessed the disposal for governance.
07
Donations & NGO Receipts
Records donated supplies received from a donor partner or NGO into a destination store.
Batch & Expiry Donation LinesDonation line items capture product, quantity, batch number and expiry date for received goods.
Donation Receive WorkflowDonation receipts move through Draft, Received and Canceled states.
Sequenced Donation ReferencesDonation receipts are numbered DON/year/nnnnn via a dedicated sequence.
08
Inventory Integration
Builds on BridgeERP product_expiry so batch and expiry tracking flows through stores and donations.
Store Link on Stock LocationsStock location forms display the linked HMS store, computed from the store's location mapping.
Pharmacy & HMS Base IntegrationDepends on BridgeERP_hms_base and BridgeERP_hms_pharmacy to share facilities, departments, staff and drug catalog.
Product HMS Stores TabAdds an HMS Stores page on the product form exposing the per-ward par level.
09
What it keeps
Tracked with purchase description, sales description and product type. 260 in the live demo.
Inventory LocationsTracked with full location name, location type and parent location. 44 in the live demo.
10
What it configures
Tracked with code, facility and store type.
HMS Store RequisitionTracked with request date, source store and destination store.
HMS Store Requisition LineTracked with requisition, product and uom.
HMS Store Consumption (Weekly)Tracked with store, ward/dept and product.
HMS Store AuditTracked with store, audit date and auditor.
HMS Store Audit LineTracked with audit, product and system qty.
11
What it configures (continued)
Tracked with date, store and product.
HMS Store Cold-Chain LogTracked with store, date/time and temperature (c).
HMS Donation ReceiptTracked with donor / ngo, destination store and received date.
HMS Donation LineTracked with donation, product and qty.
12
Stores
Tracked with code, facility and store type — shown as a list or form.
RequisitionsTracked with request date, source store and destination store — shown as a list or form.
ConsumptionTracked with store, ward/dept and product — shown as a list or form.
AuditsTracked with store, audit date and auditor — shown as a list or form.
WastageTracked with date, store and product — shown as a list or form.
Cold-ChainTracked with store, date/time and temperature (c) — shown as a list or form.
DonationsTracked with donor / ngo, destination store and received date — shown as a list or form.
13
It runs by itself
Runs every 1 days, unattended — nobody has to remember it.
HMS Stores - Par-Level Audit WeeklyRuns every 7 dayss, unattended — nobody has to remember it.
HMS Stores - Quarterly Audit SchedulerRuns every 90 dayss, unattended — nobody has to remember it.
14
Roles it ships
A role in BridgeERP HMS — enforced on every screen, report and API call, not just hidden from the menu.
Integrated apps
Medical Stores shares one database with the rest of BridgeERP — these are the apps it already talks to, with nothing to buy in between.
Builds on
Medical Stores needs these to run — they come with it in the same plan.
And the wider platform
Any BridgeERP app can join the same database.
AccountingFull double-entry accounting, bank reconciliation, assets, budgets and statutory reports.
ExpensesEmployee expense claims with receipt capture and reimbursement.
InvoicingCustomer invoices, vendor bills, payments and tax handling.
SignSend documents for legally binding electronic signature.
SubscriptionsRecurring contracts, automatic renewals and MRR reporting.
EmployeesEmployee records, contracts, attendance, skills, appraisals and referrals.More Bridge HMS Suite apps
HMS CorePatient master index, facility setup, clinicians, encounters and role security.
ReceptionRegistration, queueing, triage desk and visit slips.
AppointmentsClinician diaries, online booking and reminders.
Consultation / OPDOutpatient consultation, SOAP notes, orders, prescriptions and visit summaries.
Electronic Health RecordLongitudinal record, problem lists, allergies, care plans and clinical decision support.
LaboratoryTest catalogue, sample tracking, analysers, result validation and reporting.From front desk to discharge, on one system
One patient record across reception, clinics, wards, theatre, lab, pharmacy and the cash office — with billing and insurance claims built in.