Pharmacy: Dispensing, stock by batch and expiry, interaction checks and pharmacy till

The hospital pharmacy with clinical safety at every step: a drug catalogue with ATC codes, schedules and a formulary; a dispensing bench with barcode checks and FEFO stock; controlled-substance registers with double authentication; OTC walk-in sales; automated dispensing cabinets and IV smart-pump libraries; pharmacist interventions; expiry and reorder alerts.

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Works with

HMS Core
Inventory

Pharmacy in the Bridge HMS Suite: Dispensing, stock by batch and expiry, interaction checks and pharmacy till

A formulary that runs the stock

The drug catalogue with ATC codes, schedules, strengths and forms; the hospital formulary; expiry alerts months ahead; and a reorder helper that turns consumption into a purchase list.

Locations and therapeutic classes

Pharmacy locations — main, OPD, ward satellites — and the ATC-aligned therapeutic classes.

What's inside

Everything in Pharmacy

81 items in 15 areas, every one shipping with the app today.

Drug Catalog & Formulary
- Medication Product FlagMarks any product as a medication so it appears in the pharmacy catalog and can be dispensed or sold OTC.
- Drug Schedule ClassificationClassifies each drug as OTC, Rx-only, Schedule III/IV/V, narcotic or psychotropic to drive controls.
- Controlled-Substance FlagTags a product as controlled so it triggers register entries and enhanced audit on dispense.
- Generic (INN) NameRecords the International Non-proprietary Name of the active ingredient for each medication.
- Dose Strength & FormCaptures strength (e.g. 500mg) and one of 14 dose forms (tablet, syrup, injection, inhaler, patch, etc.).
- ATC CodeStores the WHO Anatomical Therapeutic Chemical code on every product for standardized classification.
Therapeutic Class Management
- ATC Anatomical GroupingOrganizes therapeutic classes under the 14 WHO ATC anatomical groups (A through V).
- Hierarchical Class TreeSupports parent/child therapeutic class hierarchies with recursion protection against circular ancestry.
- Products-in-Class CounterComputes and displays how many products belong to each therapeutic class.
- Jump to Class ProductsA button opens the filtered product list for all medications in a selected therapeutic class.
- ATC-Coded Display NamesRenders class names prefixed with their ATC code for quick regulatory reference.
Dispensing Workflow
- Prescription-to-Dispense LoaderBuilds a draft dispense pre-populated from a prescription's outstanding line quantities in one click.
- Ad-hoc DispenseAllows dispensing without a linked prescription for over-the-counter or emergency scenarios.
- Dispense Status FlowEnforces a draft to verified to dispensed lifecycle with cancellation available before completion.
- Safety Verification StepA Verify action runs allergy and interaction checks and blocks progression on unresolved risks.
- Allergy GuardMatches patient recorded allergies against product and generic names and hard-blocks the dispense on any hit.
- Drug-Drug Interaction GuardCross-checks all dispensed products for interactions and lists severity-ranked warnings.
Controlled Substances & Compliance
- Two-Witness Double AuthenticationForces a second authorized user to approve controlled dispenses via a witness wizard before stock moves.
- Witness Password VerificationValidates the witness's login credentials against the auth backend and forbids the same user as dispenser.
- Immutable Controlled LogWrites append-only controlled-substance dispense entries that cannot be deleted, even by uninstall.
- Controlled Log Register ViewA dedicated menu lists every controlled dispense with dispenser, witness, lot and quantity.
- Controlled-Drugs Register (PPB)Aggregates controlled dispenses for a period into the national register, in Kenya's Pharmacy and Poisons Board format.
- Opening/Closing Balance ComputationComputes per-drug opening balance, dispensed quantity and running closing balance across the period.
OTC Walk-in Sales
- Walk-in OTC SaleRecords over-the-counter sales to walk-in customers capturing name and phone without a patient record.
- Rx-Only Block at CounterRejects any non-OTC or Rx-only product from being sold through the OTC counter.
- Multiple Payment MethodsSupports cash, M-Pesa, card and insurance payment methods with a payment reference field.
- Invoice GenerationCreates and posts a customer invoice from the sale lines on payment confirmation.
- Auto Partner CreationCreates a walk-in customer partner automatically when none is linked for invoicing.
- OTC Stock-Out PickingGenerates and validates an outgoing stock picking for the sold items on payment.
Expiry Management
- Automatic daily Expiry ScannerA daily check scans all medication lots and populates the near-expiry alert list.
- 30/60/90-Day Expiry BandsClassifies each lot into expired or 30/60/90-day bands with days-to-expiry computed automatically.
- Pharmacist Expiry ActivitiesSchedules a warning activity on the pharmacist for any lot expiring within 30 days.
- Alert AcknowledgementLets pharmacists acknowledge expiry alerts, recording who acknowledged and when.
- Self-Cleaning Alert ListRemoves alerts whose lots are consumed or pushed beyond the 90-day horizon on each scan.
- Expiry Loss ReportA PDF report quantifying stock value at risk from near-expiry and expired medication lots.
Inventory & Reordering
- Pharmacy Location RolesMaps stock locations to main store, dispensary or ward-pharmacy roles within a facility.
- Default Dispensary ResolutionAuto-selects the best dispensary for the current user based on their staff facility.
- Location Integrity ChecksEnforces internal-only stock locations and one pharmacy role per stock location.
- Medication Reorder HelperA list showing only medications below their reorder minimum, with the shortfall worked out.
- Automatic low-Stock NudgeA daily check emails the pharmacist a summarized list of medications that crossed their minimum stock.
- Low-Stock ReportA PDF report listing medications under their reorder point for purchasing action.
Dashboard & Reports
- Pharmacy KPI DashboardDisplays tiles for dispenses today, pending Rx, near-expiry, low-stock, OTC sales and controlled dispenses.
- Top-10 Dispensed TileAggregates the ten most-dispensed medications over the last 30 days from a live summary.
- Drill-Down Tile ActionsDashboard tiles open filtered lists of today's dispenses, pending Rx, near-expiry and low-stock items.
- Drug Consumption WizardGenerates a period consumption report grouped by product with quantity, event count and value.
- PDF & CSV Consumption OutputOutputs the consumption report as a formatted PDF or a downloadable CSV export.
- OTC-Inclusive ConsumptionOptionally folds OTC sale quantities into the consumption aggregation alongside dispenses.
Configuration
- Settings
Documents it prints
- Dispense Label
- Dispense Receipt
- Controlled-Drugs Register (PPB)
- Drug Consumption Report
- Pharmacy Low-Stock Report
- Pharmacy Expiry Loss Report
It runs by itself
- HMS Pharmacy: Scan near-expiry drug lotsRuns daily
- HMS Pharmacy: Nudge pharmacist on low-stock medicationsRuns daily
Guided assistants
- BridgeERP HMS Pharmacy - Dashboard
- BridgeERP HMS Pharmacy - Double Authentication Wizard
- BridgeERP HMS Pharmacy - Drug Consumption Report Wizard
- BridgeERP HMS Pharmacy - Drug Consumption Report Line
- Config Settings
What it sends
- HMS Pharmacy: Low-Stock Alert
- HMS Pharmacy: Near-Expiry Alert
- HMS Pharmacy: Controlled-Drugs Register Submission Notice (PPB)
More in this app
- Dispensed safely, counted exactlyThe pharmacy dashboard shows the queue and today's value; dispense checks allergies and interactions and picks FEFO lots; OTC sales serve walk-ins; the controlled-substances register needs a second person for every dose.
- The PPB register, filled as you dispenseThe PPB register of controlled and prescription-only drugs, written by the dispensing itself.
- What moved, and what it was worthThe consumption report, and dispenses, OTC sales and the PPB register in pivot and graph.
- The pharmacy counter, safe for prescriptionsThe POS dashboard and every order and session; POS dispenses link each sale to the patient and prescription; the override audit log records every allergy or interaction warning a pharmacist chose to override, and why.
- Terminals and payment methodsPharmacy terminals with their safety settings and the payment methods — cash, card and M-Pesa.
Also in the app
- Pharmacy Dashboard
- Consumption Report
- Dispense
- Controlled Substances
- OTC Sales
- Drug Catalog
- Therapeutic Classes
- Formulary
- Controlled-Drugs Register (PPB)
- Expiry Alerts
- Reorder Helper
- Pharmacy Locations

Works with

What Pharmacy works with

Pharmacy shares one database with the rest of the Bridge HMS Suite and BridgeERP: these are the apps it already talks to, with nothing to buy in between.